Comply to most important GDPR requirements with MMS

MMS gives you the tools to comply to the GDPR with standard built-in functions.

Right of access and rectification

Members have the right to access their registered data, which is integrated in MMS. Also members can be given the permission to rectify the information in defined fields of their data. More info in the documentation.

Right to be forgotten

After the retention period has expired, data is deleted automatically of members. Also the application data will be removed. More info in the documentation.

Right to data portability

Exporting the data of an individual member to Excel (openXML) involves pressing only 1 button only. After the export, the data can be send to the organization of the member's choice. More info in the documentation.

Safety by design

The integration in Joomla (ACL) makes advanced security configurations possible, with different access levels, permissions to functions within the club. The safety of the code is also checked regularely, recently in april 2018 a security audit was performed and certified. More info in the documentation.


If you want a guaranteed correct and safely configured intranet installation you can hire us to configure it for you, or let us do a check-up. Contact us now.

New funtion to comply with the GDPR: The right to be forgotten

MMS in itself is a tool to help assocations comply with three of the main requirements of the GDPR:
  • Right to Access
  • Privacy by Design
  • Data Portability
Access to their saved memberdata: allowing users to view the information collected from them. Using MMS, the members can login with their credentials and view the data that are being kept. Privacy by Design, which is achieved by integration with the Joomla ACL and all basic Joomla functions to secure accounts (such as 2FA and enforcing strong passwords). Data Portability can be found in the export to excel function for member administrators. Find the member id and export the member record to OpenXML.

In order to comply with the Right to be Forgotten stated in article 17: "erase personal data without undue delay if the data is no longer needed", we introduce the function to delete 'aged' member data.

Since MMS version 7.5.20 in the options section, you can fill in the number of days to keep data after the membership expired. The Crontab will delete members, application data, and their invoices (if you use MMS Subscription) after this number of days has passed. For member records, the End of subscription date is used for this. For invoices, the invoice date is used.

Upon installation or update, this value is set to 3650, which is 10 years. Depending on the goal that you keep the data this can be too long. To be on the safe side, choose a shorter period, like 365 or 730 days.

This new function can also be used for deleting data when the data subject objects to the processing, In other words, the option to remove the information: you will need to offer users an easy way to withdraw their consent and remove their information from your site. Fill in an end of subcription date which is > than the number of days in the options. The data will be automatically deleted the next time the cron runs !

We advise that in your installation, you also implement a Joomla account removing tool. Since there is no need to save data about Joomla users forever.

My Member Software starts partnership with ClubCollect.

Club Collect collects subscriptions for associations and clubs. My Member Software facilitates the member administration: saves time and money. These 2 complemental services are now combined via an interface: easily export the member ship data into the ClubCollect system, and Club Collect will do the handling.


With this plugin, the correctly collecting of the subscriptions is a piece of cake for any treasurer with low costs. For members it is even possible to let the subscription be collected in terms.

Over 300 associations make use of ClubCollect, for example the exployee association of Ikea and the Dutch associations of airpilots. The ClubCollect plugin is downloadable for free from this website.

Number of custom fields extended to 75

150 veldenIn our newest version, we extended the number of custom fields to 75, where we had 25 initially. The number of fixed fields is extended with 2: amount for the subscription and amount description.

In total we now offer 150 fields for every member: more than enough for any type of organization.

Roll out to test backers started !

Since monday, 28th of december we have a download area from which the backers can download their ready-to-use test version of MMS using a coupon code. There were some little fine tuning problems but wthin 4 hours, most of the backers got their version. The test version will be downloadable until 31th of januari, when we are going into production.

mms testversion
Now that we have a download area with a webshop, also other interested associations can download the software. The costs are 29 euro including vat.

GDPR tools built in

Included are many GDPR tools: right to be forgotten, security, data export.

avg proof

Approved by:

gdpr 2
And ... over 600.000 members !

Nr 1 in "Member Lists"

1eprijsIn the official Joomla store for components, the Extensions Directory, My Member Software has reached the highest score in the category "Member lists".

5 stars since 2010

Our software has been rated with the highest scores, so you can be sure to take the best decision.
5sterren kwaliteit